PayHOA Pricing Breakdown (2026): What You Actually Pay

PayHOA

$49-$199/mo

per month

BoardStack

$20–$99/mo

per month, no setup fee

PayHOA Pricing Tiers

Tier	Price	Includes
Starter (up to 50 units)	$49/mo	Online dues collection, Homeowner portal, Violation tracking, Document storage, Email communications
Standard (51-100 units)	$99/mo	Everything in Starter, Work order management, Vendor management, Advanced reporting
Professional (up to 300 units)	$199/mo	Everything in Standard, Multiple bank account tracking, Custom reporting, Priority support

Hidden Costs You Won't See on the Pricing Page

⚠ Payment processing fees apply for online dues collection (rates not published on pricing page)
⚠ Reserve fund tracking is not included at any tier
⚠ Bank integration is limited: not all banks connect directly
⚠ Ballot formatting for state-required reserve votes requires workarounds

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PayHOA’s published pricing

PayHOA is one of the more transparent HOA software vendors. Three tiers, clear unit-count breakpoints, and published monthly rates. The pricing page tells you what you are buying.

The Starter tier at $49/mo covers the basics: online payments, violation tracking, homeowner portal, and document storage. For a small community that needs to replace paper-based processes, it is a reasonable starting point.

What the pricing page does not mention

Payment processing fees. PayHOA’s subscription covers access to online payment features. Processing fees come on top. Every dues payment collected online incurs a transaction cost. For a community where many homeowners pay by card, processing fees can add $50-$150/mo to the effective cost.

Reserve fund tools. No PayHOA tier includes reserve fund tracking, reserve study target management, or fund separation enforcement. The Professional tier adds multiple bank account tracking, which is useful for keeping reserve and operating accounts in separate ledgers, but does not provide the reserve compliance dashboard or contribution rate tracking that boards under state reserve requirements need.

Ballot limitations. PayHOA users have reported difficulty formatting ballot descriptions for reserve fund votes and special assessments to meet state notice requirements. This is a known gap in the platform.

PayHOA versus BoardStack cost comparison

Community size	PayHOA monthly	BoardStack monthly
Up to 50 units	$49	$49
51-200 units	$99	$99
Up to 500 units	$199	$179

The pricing is comparable. The difference is in what reserve fund compliance features each platform provides. PayHOA covers payments and violations. BoardStack covers those plus reserve tracking and fund separation enforcement.

	PayHOA	BoardStack
Monthly cost	$49-$199/mo	$20–$99/mo
Setup fee	Varies	$0
Contract	Varies	Month-to-month

PayHOA Pricing Tiers
Complete pricing breakdown for PayHOA
Plan	Price	Key Features	Best For
Starter (up to 50 units)	$49/mo	Online dues, homeowner portal, violation tracking, document storage	Small HOAs under 50 units
Standard (51-100 units)	$99/mo	Work order management, vendor management, advanced reporting	Mid-size communities 51-100 units
Professional (up to 300 units)	$199/mo	Multiple bank account tracking, custom reporting, priority support	Larger self-managed communities up to 300 units

PayHOA's pricing scales by unit band: $49/mo for up to 50 units, $99/mo for 51-100 units, and $199/mo for up to 300 units.

Source: PayHOA pricing page

PayHOA's subscription does not include payment processing fees; online dues collection incurs additional transaction costs not listed on the pricing page.

Source: PayHOA pricing page

How much does PayHOA cost for a small HOA?

PayHOA's Starter tier is $49/mo for communities up to 50 units. Communities from 51 to 100 units pay $99/mo on the Standard tier. Payment processing fees for online dues collection are additional and not published on the pricing page.

Are there hidden fees with PayHOA?

PayHOA does not publish its payment processing rates on the pricing page. Every online dues payment incurs a transaction fee. For communities where many homeowners pay by card, processing fees can add $50-$150/mo to the effective cost.

Does PayHOA include reserve fund tracking?

No PayHOA tier includes reserve fund tracking, reserve study target management, or fund separation enforcement. The Professional tier adds multiple bank account tracking, which helps keep funds in separate ledgers, but does not provide a reserve compliance dashboard.

Does PayHOA charge a setup fee?

PayHOA does not advertise a setup fee. The platform is designed for self-service setup. Data migration from another platform may require manual work.

What happens if my community grows past 300 units?

PayHOA's published tiers cap at 300 units with the Professional plan at $199/mo. Communities over 300 units would need to contact PayHOA for custom pricing.

Does PayHOA include payment processing?

PayHOA includes online dues collection, but payment processing fees apply on top of the subscription fee. The exact rates are not displayed on the pricing page and vary by payment method.

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